Electronic Submission Guidelines for Entering Courses Requiring Permission
Note: No course registration activities can occur if you have a hold on your account in BuckeyeLink. Visit the “Holds” section of your Student Center in BuckeyeLink to view and resolve any holds on your account before submitting registration requests.
- Student Information Section: Student completes all fields.
- Course Information Section: Student completes all fields. IMPORTANT: If the course has multiple components (i.e. lec/lab, lec/rec/lab, etc.), you must provide the class/section number of the graded component in which you are trying to register. For example, for a course with a lecture and multiple lab options, indicate the class number of the lab in which you wish to register.
- Action Section: Indicate the permission override needed (i.e., pre-req, class full, etc.).
- TERM LIMIT: If course add will result in you going over the term limit of 18 credit hours, you must also check the box indicating that you are requesting to override the term limit.
- TIME CONFLICT: If you are requesting to override a time conflict, instructors of both courses must give permission via email and approve the course add.
- Deadlines may apply for certain form actions. Consult the Registrar's Important Dates for details.
After you complete the form:
- Perform a Save As to save your completed information, and rename the file with the following convention: Action requested, your name.#, and course number (Example: ADD Smith.434 ANIMSCI 3140).
- Send an email with the same document title as a subject line. Attach your form and address to all individuals needed to provide approval. In most cases this is the instructor of the course. However, depending on the action and date of the form, additional signatures may be required (e.g., your advisor). Review the form carefully for approvals needed for each action.
- After you receive all required approvals, forward your form and the emailed approvals to firstname.lastname@example.org. The Academic Programs team will then process the form and confirm via email that the course has been added to your schedule.
EMAIL REQUEST – Course Add: If you are unable to access/download the form, please send an email message to the instructor(s) and your advisor (if applicable) with the following information:
- Requested Action(s): Either “Add course” or “Override”. If override, indicate one or more of the following: pre-requisite, time conflict, class full, 18-hour credit limit. If overriding pre-reqs, list all pre-reqs you are requesting to override.
- Your Name.#:
- Course #:
- Credit Hours:
- Class #: If the course has multiple components (i.e. lec/lab, lec/rec/lab, etc), you must provide the class/section number of the graded component in which you are trying to register. For example, for a course with a lecture and multiple lab options, indicate the class number of the lab in which you wish to register.
After you receive all required email approvals, forward the email chain to email@example.com. The Academic Affairs team will then process the form and confirm via email that the course has been added to your schedule.
- You are responsible for knowing the consequences of changing your schedule. Please contact your advisor to obtain information before taking action. For a full list of deadlines, refer to Important Dates on the Registrar's website.
- Your fees might increase.
- If you are below full-time (12 credit hours or more) and add a class, your tuition and fees might increase. Please contact the Office of the University Bursar at (614) 292-1056 if this is a concern.
- You may be taking on too much course work for one term. It is sometimes difficult to judge how challenging a course will be, especially when paired with other courses. If your course load is too strenuous, you may find yourself in a position where you have to drop a course. This could put you behind on your degree plan. Please visit your college advisor to help you decide the appropriate course load for a given term.
Add a Class...
1st Friday of the Semester
2nd Friday of the Semester
How to Add a Class...
|Online (unless this is your 1st Term)||Before||You may need a Course Adds, Drops, and Permissions Form to add a course. Follow instructions carefully and obtain necessary signatures before submitting to CFAES Academic Affairs|
|with Instructor Permission & Signature||After||Before 5:00pm|
|by Petition Only in 100 Ag Admin (with Permission & Signatures from Instructor and Department Chair of the course you want to take)||After||Schedule an appointment with your college advisor to help with this. You will need supporting evidence for your circumstances, such as your attendance record. Your petition may or may not be approved.||
|Finalize Your Schedule||Before||Session and summer term deadlines follow different deadlines. For a full list of deadlines, visit the Registrar’s website.|
- Any course that will overlap with another course in which you are already enrolled requires the signature and permission of both of the instructors
- Complete a Course Adds, Drops, and Permissions Form, mark the box which reads "schedule the class with a time conflict", obtain the appropriate signatures, and return the form to the front desk at 100 Agricultural Administration.
To add these types of courses, complete a Course Adds, Drops, and Permissions Form, mark option A or B, obtain any appropriate signatures, and return the form to the front desk at 100 Agricultural Administration.
- When you audit a course, you are requesting to attend a course for which you do not want to be graded. Audited courses do not count toward your degree. Because of this, audited courses do not count as hours toward your financial aid status. Please contact your award provider before auditing a course.
- If you have not been admitted to Ohio State, please contact the Office of Extended Education for information on auditing classes.
- To audit a course, Complete a Course Adds, Drops, and Permissions Form, mark the Audit option, obtain any appropriate signatures, and return the form to CFAES Academic Programs (firstname.lastname@example.org; 100 Ag Administration Building)
To request to enroll in a full course, complete a Course Adds, Drops, and Permissions Form, mark option C, obtain the appropriate permissions, and submit to CFAES Academic Affairs. Know that a request to enroll in a full course may not be approved.
- To increase your credit hours beyond 18, complete a Course Adds, Drops, and Permissions Form and indicate the option "Raise Total Maximum Registration to ___ Credits". Obtain all signatures below this option and return it to 100 Agricultural Administration for College approval. Note: ensure that you understand any impact on tuition fees.
- In most cases, you don't need permission to repeat a course; simply enroll for the course as you normally would. You will receive a message indicating that you will only receive credit for the course once.
- In some cases, when you attempt to repeat a course you will receive a message stating that you have not met the enrollment requirements. If you receive this message, contact your college office.
- When you repeat a course for which the Grade Forgiveness rule is not applicable, grades for both courses remain on your record and are calculated into your cumulative GPA. Credit for the course will count only once toward your degree.
- If the section you are interested in is full, you will be given the option to waitlist for that section.
- You are added into a course from the waitlist on a "first-on, first-off" basis as space becomes available that fits your schedule.
- You should attend the first week of classes if your waitlist number is low and capacity permits. Access to the Carmen page for the course will only be granted after you are officially registered for the course. Some courses may not permit non-registered students to attend for safety reasons (such as laboratory courses).
- The waitlist closes after the first Friday of the semester. After the first Friday, no one will be added to a course from the waitlist.
- Students with a Registration Actions Hold on their account will not be added to a course from a waitlist.
- It is your responsibility to know whether or not you have been put into a course and to monitor your waitlist on a regular basis. You will be notified by e-mail if you are added to a course from the waitlist, so be sure to check your e-mail and schedule frequently.