Event Space Reservations - AU20 & COVID-19

On the Safe and Healthy Buckeyes website, the University shares the following information regarding events and gatherings:

"The university has a comprehensive plan for limiting population density across all campuses. To help keep Buckeyes safe and healthy, all Ohio State autumn 2020 events and gatherings — whether on or off campus — will be virtual, with 10 or fewer in-person participants.

An event is defined as a planned activity, other than academic classes scheduled as part of the university curriculum, that is held in a university building or outdoor space on a university campus or with a community partner. A gathering is defined as a formal or informal assembly of people that is either planned or spontaneous."


To learn more about the Safe and Healthy Buckeyes website, please visit: https://safeandhealthy.osu.edu/ 

 

Columbus Mid-West Campus CFAES Instructional, Meeting, General Assignment, and Novel Use Spaces

Due to COVID-19, many of the spaces that our office previously scheduled for activities and events are not permitted to be scheduled until further notice. Below is a listing of spaces with more information regarding spaces around Mid-West Campus. 

Please note: All CFAES educational outreach activities and events using in-person programming hosted by anyone in CFAES, regardless of the location, must be approved through the Approval Processes as outlined by the Dean in her CFAES Events and In-person Program Proposal Process email from 7/20/2020. 

Assignment Descriptions:

CFAES - these spaces are managed by the College of Food, Agricultural, and Environmental Sciences.

GENERAL ASSIGNMENT - these spaces are managed by the University. Reservation requests will not be accepted for these spaces until further notice. No events/activities/groups may be scheduled into these spaces.

NOVEL USE SPACE  - these spaces are temporarily being included in the General Assignment (classroom pool) for Autumn 2020. These spaces are being treated as general assignment spaces. Due to this, reservation requests cannot be accepted for these spaces until further notice. No events/activities/groups may be scheduled into these spaces.

UNIT CONTROLLED SPACES - these are spaces controlled by one of the College's units, i.e. ANIMSCI, SENR, ACEL, etc. Requests to use these spaces must be submitted directly to the unit contact listed. The units approve or deny space requests at their discretion and an additional approvals process may be required to use their spaces per COVID-19 guidelines. 

Room

Assignment

Type

Adjusted Room Capacity
(per covid social
distancing guidelines)

Space Reservation Information

Agricultural Administration
AA0005 CFAES Computer Lab 11 NOT accepting reservation requests for this space until further notice.
AA0043 Novel Use Space Auditorium 90 NOT accepting reservation requests for this space until further notice.
AA0108* General Assignment Classroom 21 NOT accepting reservation requests for this space until further notice.
AA0210 ACEL Computer Lab    
AA0211 ACEL Classroom    
AA0246* General Assignment Classroom 18 NOT accepting reservation requests for this space until further notice.
AA0247* General Assignment Classroom 15 NOT accepting reservation requests for this space until further notice.
 

Agricultural Engineering Building
AE0100* General Assignement Classroom 18 NOT accepting reservation requests for this space until further notice.
AE0103* General Assignment Classroom 25 NOT accepting reservation requests for this space until further notice.
AE0104* General Assignment Classroom 33 NOT accepting reservation requests for this space until further notice.
AE0142 FABE Classroom    
AE0148 FABE Computer Lab    
AE0164 FABE Laboratory    
AE0166 FABE Laboratory    
 

Animal Science Building
AS0111N ANIMSCI 1/2 of Arena    
AS0111S ANIMSCI 1/2 of Arena    
AS0202* General Assignment Classroom 21 NOT accepting reservation requests for this space until further notice.
AS0210* General Assignment Classroom 19 NOT accepting reservation requests for this space until further notice.
 

Parker Food Science and Technology
FS0114 FDSCTE Classroom    
FS0118 Novel Use Space Classroom 25 NOT accepting reservation requests for this space until further notice.
 

Howlett Hall
HT0116 Novel Use Space Classroom 25 NOT accepting reservation requests for this space until further notice.
HT0164 Novel Use Space Classroom 42 NOT accepting reservation requests for this space until further notice.
 

Kottman Hall
KH0000 CFAES

Gazebo (West side
of KH)

 N/A

See Approval Process
KH0102* General Assignment Classroom 12 NOT accepting reservation requests for this space until further notice.
KH0103* General Assignment Lecture Hall 42 NOT accepting reservation requests for this space until further notice.
KH0104* General Assignment Classroom 9 NOT accepting reservation requests for this space until further notice.
KH0112 HCS

Classroom

    
KH0116* General Assignement Classroom 11 NOT accepting reservation requests for this space until further notice.
KH0244 CFAES Classroom 8 NOT accepting reservation requests for this space until further notice.
KH0245 SENR Classroom    
KH0333 Novel Use Space Classroom 24 NOT accepting reservation requests for this space until further notice.
KH0333C   Classroom    
KH0334 HCS Classroom    
KH0370 Novel Use Space Classroom 24 NOT accepting reservation requests for this space until further notice.
KH0460 SENR Classroom    
KH9998L CFAES West half of Lobby N/A See Approval Process
KH9999L CFAES East half of Lobby N/A See Approval Process
 

Plumb Hall
PL0220 Novel Use Space Classroom 36 NOT accepting reservation requests for this space until further notice.

APPROVAL PROCESS 
for the Kottman Hall Lobby and Kottman Hall Gazebo 

At this time, it is our understanding that requests to host any type of activity/event in-person must go through an approval process. 

For in-person programming by OSU professionals 
from CFAES' statewide, Columbus, and Wooster Campuses 

Individuals will submit their request via the following Qualtrics Survey: www.go.osu.edu/CFAESf2fEventRequest. 

Submitted Qualtrics Surveys are reviewed by the committee weekly, and upon approval, the individaul who submitted the request will receive an approval letter (via email).

Once the approval letter has been received, and if you are interested in requesting to use the Kottman Hall Lobby or Kottman Hall Gazebo, please email the approval letter and the following information to CFAES_SpaceRequest@osu.edu. Please include in your email request: 

  • Approval Letter from the college
  • Space being requseted (i.e. Kottman Hall Lobby East, Kottman Hall Lobby West, or Kottman Hall Gazebo)
  • Name of entity, group or unit reserving space
  • OSU Name.# of the currently employed CFAES faculty or staff who is submitting the reservation request 
  • First and Last Name of the currently employed CFAES faculty or staff who is submitting the reservation request
  • Purpose for which the space is being reserved
  • Date requesting to reserve 
  • Start time of event/activity
  • End time of event/activity 
  • Expected attendance at event. This attendance should reflect the ability to adhere to all social distancing guidelines within the requested space

For in-person events/activities/meetings led by student organizations

Please see the University's guidance from Student Life regarding meetings and programs here: https://activities.osu.edu/posts/documents/guidance-for-student-organizations-20-21-updated-july-13-2020.pdf. As of Wednesday, September 23, the University will resume the opportunity for student organizations to hold gatherings of ten or fewer people. This is subject to change.

KEY CONSIDERATIONS FOR HOSTING EVENTS/IN-PERSON PROGRAMS
from Dean Kress' CFAES Events and In-person Program Proposal Process email on 7/20/2020

  • Continuing virtual programming is strongly reccomended, if possible. 
  • In-person events/programming should be reserved for time-sensitive, critical events that cannot be addressed virtually or delayed.
  • All events must meet ODH/CDC/and university safety guidelines and make sense in the context of local public health advisory system updates. Such guidelines include: 6 foot physical distancing between participants, face masks for indoor events, sanitizing, PPE, and strategies to reduce contact with hard surfaces must be utilized. 
  • This is not an invitation or encouragement to rush to hold in-person events/programming. It is, instead, another option for meeting the needs of clientele in the circumstances where virtual events and programs cannot accomplish the necessary objectives.